Employment Opportunities

Financial and Administrative Manager - Democratic Republic of the Congo

Over the past 40 years, Medical Care Development International (MCDI), the international health division of Medical Care Development, Inc. (MCD), has worked to strengthen health systems through practical, evidence-based and high-impact interventions across several public health sectors in over 40 countries. MCDI collaborates with donors, national governments, the private sector, health agencies, communities and local stakeholder to improve the health outcomes of vulnerable populations. MCDI collaborates with donors, national governments, the private sector, health agencies, communities and local stakeholders to improve health and save lives in the following areas: malaria control; maternal, neonatal and child health; water, sanitation and hygiene; tuberculosis; HIV/AIDS; and other communicable diseases communicable diseases By joining MCDI, employees join a diverse network of highly capable individuals, many of whom are experts in their field.

The International division of Medical Care Development Inc., is actively seeking a Financial and Administrative Manager (FAM) to support the DRC team in all finance and administrative activities for the Impact Malaria (IM) project in the Democratic Republic of the Congo (DRC) The FAM is responsible for the overall financial/administrative management of project activities to include the budgeting/ forecasting/accounting and implementation of all services required to financially and administratively support field office operations.

Financial Management Duties

• Prepare and submit monthly electronic financial reports using spreadsheets / budget tracking in Excel format provided by MCDI;
o Send the electronic reports to MCDI within 5 days of the following month, and receipts and supporting documents within 10 days of the following month;
o Keep ALL records including receipts / supporting documents with order and monthly update (before the 5th of each month). Scan and send these receipts / supporting documents to MCDI home office according to the standards described in the General Requirements for Supporting Documentation of Expenses.
• Monitor bank withdrawals from the project account to confirm the accuracy of the statements and account balances, prepare bank reconciliations and manage bank accounts and invoices;
• Monitor and manage bank accounts and ensure that payments are made without delay;
• Monitor the project’s financial transactions;
• Track the electronic fund transfers from the MCDI Home Office to the project account(s);
• Manage (monitor, control, and put in order) the project’s petty cash;
• Prepare monthly funding requests to the MCDI Home Office in accordance with the project work plan and budget;
• Participate in the preparation and monitoring of the project budget;
• Monitor project expenditures to ensure compliance with relevant regulatory guidelines, especially with the Foreign Corrupt Practices Act;
• Make disbursements of funds for local and staff costs;
Administrative Duties

 Recruit, train and supervise local administrative staff.
 Maintain inventory records based on MCDI and USAID inventory management systems.
 Make sure that all project assets are branded/tagged as per the Impact Malaria project branding guidelines
 Assist with and help coordinate project logistics and procurement of local goods and services.
 Facilitate procurement by assisting the Home Office procurement officer in preparing specifications, delivery schedules, etc.
 Support the procurement tracking/reporting system to include timely confirmation of receipt and safe storage in appropriate warehouse sites of all supplies, equipment and other assets procured by the Project
 Transport management including organizing vehicle hires for field operations
 Fleet management to include adherence to control systems and maintenance schedules.
 Facilitate securing of official documentation for transportation, visa, and registration requirements.

Reporting

The FAM is responsible for the following reports:
 Monthly Financial Report
 Weekly financial Progress Report
 Monthly and quarterly asset/inventory reports
 Weekly operations report
 Other reports as needed by the project

Qualifications, Skills and Experience:

• Bachelor’s or associate’s degree in accounting or finance, or 5-6 years’ related accounting, bookkeeping or finance, administration, procurement and logistics experience
• Hands-on experience in budgeting and financial monitoring; financial management
• Excellent computer skills (Word, Excel, Outlook), including expertise in Excel as a financial management tool
• Detail-oriented with accurate data entry skills
• Ability to work both independently and as a member of a team
• Excellent time management and organizational skills
• Ability to meet deadlines is a must
• Willingness to travel domestically
• Good interpersonal skills, team player, able to work under stress.
• Good oral and written communication skills, with an excellent command of French required, and English (Preferable).
• Familiarity with U.S. Government grant and contracts regulations (USAID), OMB is an advantage
• Prior experience managing similar scope.



Location: Kinshasa, DRC
Employment Type: Full-time
State Date: June 21, 2021

How to apply:
Interested candidates should submit a letter of interest, curriculum vitae and USAID 1420 form to mcdjobs@mcd.org. Position will be open until filled.